800-222-9711

KLAS UC2025

  • 2025 KLAS Users' Conference

    Start Your Engines! KLAS UC 2025 logo with a white checkered flag and tire tracks in the grey background.

    Start your engines! logo for the # KLAS UC 2025 conference with a white checkered flag waving out and an asphalt grey background with tire marks.Starting Monday, March 17, 2025 Keystone Systems and the Indiana State Library, Talking Book and Braille Library Service come together to host the 2025 HYBRID KLAS Users' Conference in Indianapolis, Indiana.

    Below are all the resources and info you will need during your 2025 KLAS Users' Conference attendance:

    2025 KLAS Users' Conference Zoom Event

    • ALL conference attendees will use the 2025 KLAS Users' Conference Zoom Event throughout the conference. 
    • The conference logo graphicto the right is a direct link to the KLAS UC 2025 Zoom Event.
    • Important notes about the KLAS UC2025 Zoom Event:
      • Use your individual Zoom account credentials to log into the KLAS UC2025 Zoom Event.
      • Session times are based on your local time zone.
      • General Sessions will be in a webinar format and streamed directly to the lobby. Virtual attendees will be able to comment / ask questions via the chat function, but can't use their computer camera / mic.
      • All Breakout sessions will be in a meeting format in which virtual attendees can be on camera, use their microphone, and / or the Zoom chat function.

    Using the KLAS UC2025 Zoom Event

    • How to initially access & navigate the KLAS UC 2025 Zoom Event
    • You will use the KLAS UC2025 Zoom Event to:
      • bookmark sessions, create a personal schedule, and export your schedule to your personal calendar
      • view speaker information
      • watch and join conference sessions virtually
      • access session slidedecks and handouts
      • chat with other attendees
      • get conference announcements and updates
      • watch session recordings after the event
      • and more!

    {slider Conference Agenda & Overview Schedule}

    KLAS UC2025 Agenda & Overview Schedule

    Below you will find MS Word and PDF versions of the latest 2025 KLAS Users' Conference agenda and overview schedule documents.

    {slider Getting To / Around Downtown Indianapolis}

    Here's some links and other resources to help make your travel to and stay in Indianapolis a bit easier.

    Indianapolis Airport to Downtown

    The Indianapolis International Airport has multiple transportation options to get from there to downtown.

    • Uber or Lyft from the Ground Transportation Center on the first floor of the terminal garage.
    • Taxis are also an option, but charge a minimum $15 for all fares from the airport.
    • IndyGo's Route 8 bus service provides non-express, fixed route service from the airport to downtown for $1.75 / ride.

    Downtown Indianapolis

    All conference locations are located in walkable distance from the Embassy Suites Downtown Indianapolis except the location of Monday night's Welcome Reception for which Uber Vouchers will be provided.

    Below is a custom Google Map indicating the location of the Embassy Suites, Indiana State Library, the Biltwell Event Center and the Eiteljorg Museum.

    2025 KLAS Users' Conference Google Map 

    Downtown Indianapolis Restaurants

    Wondering about where to eat while you're at the conference? Check out this list of downtown Indianapolis eateries recommended by the Indiana State Library Staff.

     {slider Conference Hotel - Embassy Suites by Hilton Indianapolis Downtown}

    The bar in the Lobby of the Embassy Suites Indianapolis Downtown

    Conference Hotel:

    Embassy Suites by Hilton Indianapolis Downtown
    110 West Washington Street
    Indianapolis, Indiana 46204

    Rate & Reservations:

    Conference Rate: $133.00 / night + tax (or the prevailing government rate at time of booking + tax)

    Amenities

    • Free WiFi
    • FREE Hot Breakfast Buffet with made-to-order omelets, eggs, and other items
    • Free evening reception
    • Suite style rooms with separate bedroom and sitting room with microwave and mini-fridge in each
    • $46 parking / night (valet only)
    • Indoor pool and hot tub
    • Workout facilities
    • Lobby bar and room service serves light dinner options

    {slider Conference Sessions Location - Indiana State Library}

    The Indiana Authors Room at the Indiana State Library has wooden book shelves lining the walls filled with books behind glass doors. In the center of the room is a u-shaped table setup with chairs in front of a projection screen.

    Conference Sessions Location:

    The Embassy Suites is approximately .3 miles from the Indiana State Library where all conference sessions will be held. The walk from the hotel to the library is via relatively flat sidewalks with well-marked crosswalks at each intersection.

    Indiana State Library
    315 W. Ohio St.,
    Indianapolis, IN 46202

    Indiana State Library Floorplans

    Here are floorplans of the Indiana State Library to help you navigate the building.

    {slider Conference Registration - Open Now!}

    Conference Registration:

    Registration for the 2025 KLAS Users' Conference is still available!! 

    Virtual Attendee Registration Deadlines & Prices:

    • Virtual Attendee (after December 31, 2024) = $100 per attendee

    In-Person Attendee Registration Deadlines & Prices:

    • In-Person Late (after February 16, 2025) = $300 with late fee

    Important Registration Information:

    • You must register using the email tied to your Zoom account.
    • If you don't have Zoom account, you will need to create one. You can sign-up for a free, basic account here: https://zoom.us/signup#/signup
    • If your registration payment method is not a credit or debit card, OR your organization is tax-exempt, please email  with the ticket type and the email address associated with your Zoom account. We will send you an invoice, and apply the registration to the provided email.
    • If you register via the 2025 KLAS Users' Conference Zoom Event using a credit or debit card, Stripe will charge a 2.9% + $.30 per transaction processing fee.

    Registration Link:

    To register for the 2025 KLAS Users' Conference using a credit or debit card, go to the 2025 KLAS Users' Conference on Zoom Event.

    How to register via debit or credit card:

    1. Go to the 2025 KLAS Users' Conference on Zoom Events.
    2. Select the "Register' button.
    3. Select your desired ticket type.
    4. Complete the required registration information including using the email associated with your Zoom account.
    5. Submit payment via a debit or credit card.
    6. Your will receive a registration confirmation email upon successful completion of this process.

    Screenshot the 2025 KLAS Users' Conference Zoom Event with the "Register" button outlined with a red rectangle.

    {slider In-Person Hands-on Training & Library Tours Registration}

    In-Person Hands-on Training & Library Tours Registration

    To help us prepare for the in-person hands-on training and library tours sessions that will occur during the 2025 KLAS Users' Conference, please take a few minutes to indicate which one(s) you're interested in attending. Full session descriptions can be found in the latest 2025 KLAS Users' Conference Agenda. 

    Thank you! If you have any questions, please email:

    {slider Eiteljorg Museum Networking Event}

    Eiteljorg Museum Sign

    Eiteljorg Museum Lunch & Tour Networking Event

    On Thursday, March 20 after our final general session join us for an optional networking event at the Eiteljorg Museum in downtown Indianapolis which "explores the intersection of the arts, histories and cultures of the past and present by sharing the diverse stories of the American West and the Indigenous Peoples of North America".

    We will walk to Eiteljorg and enjoy a delicious boxed lunch in their cafe followed by a group tour of the museum.  

    Payment for the tour and / or lunch is due Friday, March 14. Cost per person = $11 tour + indicated boxed lunch options. 

    Please use the form below to register, select your lunch, and indicate your preferred payment method.

    {/sliders}

  • Issuing MoC: Serial Cleanup

    A magazine rack with many different kinds of magazines. Floating over the image is the caption "Issuing M O C: Serial Cleanup".

    If you watched the recent Webinar on Issuing MoCs, you know that I strongly encouraged everyone to clean up their Serials... but what exactly should you be checking? 

    As we get the first waves of libraries converted, I'm getting a crash course in what to look for and what our programs need to work, so here's the run-down! 

    1. Active Serials

    All of your active Serials need four things. The first three are on the title tab:

    • Medium: DB
    • Publisher: CMLS (It's fine to have the description spelled out, but the Code should be CMLS)
    • Serial Type: Dir / Direct

    Screenshot of the Serial Title tab. Tab twice to Medium, three times to Publisher, then seven times to Serial Type.

    For cleanliness sake, I also recommend making sure the Status is Active, and the Reading Level and Language are set appropriately, but the above are what we need for the program to make a local copy.

    We also need an active Caption, which should look about like this. If you have MoC Dir serials without captions, please compile a list and send it to us.

    The serials Captions tab, alt-4. Active yes/no is the first field when adding a new caption. Shift-tab to pattern.

    2. Long-Discontinued Serials

    At this point, we're recommending that the longest-discontinued serials be excluded from our copy programs. They've been unavailable for quite some time. 

    If you agree to let these lie, please:

    • Clear the Publisher field
    • Set the Title Status to Withdrawn
    • Include Discontinued or similar in the Title.

    (Note: even for titles like these that you do not intend to circulate again, please do not delete serial title records, at least not without checking in with customer support to make very, very sure that nothing is still referencing the title.)

    If you decide that you want to keep any of these for the option of sending back-issues, you need to either Cancel or Delete all active subscriptions for them, or patrons will get a very old serial issue. (See below for more details on clearing subscriber lists).

    Any that you want to keep will also need the active serial info above, and something added to the Title to make it clear that the serial is discontinued.

    Long-discontinued Serials list:

    • AMH7American Heritage - Discontinued Fall 2012
    • BRD4Das Beste aus Reader's Digest - Discontinued Mar 2020
    • BUE3Buenhogar - Discontinued Spring 2009
    • CPZ4Smart Computing - Discontinued Oct 2013
    • DBF4Diabetes Forecast - Discontinued  Sep 2020
    • JFA4Journal Francais d'Amerique - Discontinued Dec 2021
    • MNY4Money  - Discontinued Jun 2019
    • NGT4National Geographic Traveler - Discontinued Dec 2019
    • OCI7 Cowboys and Indians - discontinued Fall 2020 
    • OPR4 O, The Oprah Magazine - Discontinued Dec 2020
    • PBY7Playboy - Discontinued Jan 2021
    • SVT4Seventeen - Discontinued Dec 2018
    • UNW7U.S.News & World Report - Discontinued Jun 2009
    • YAM4Young Adult Magazine of the Month - Discontinued Dec 2013
    • YOG4Yoga Journal - Discontinued Dec 2023 (no issues on BARD)
    • ZIG3Matilda Ziegler - Discontinued Nov 2009

    3. Recently-discontinued Serials

    These titles are more recently discontinued and patrons may be more likely to want back issues.

    For these, you need to either Cancel or Delete all active subscriptions for them, or patrons will get an old serial issue (that they've presumably read before anyways).

    Set the filter at the top of the Subscribers tab to Active, so that only the current subscriptions will show. Then, go through each and either:

    • Update the subscription (Ctrl-o), add today's date in the End Date, and Save (Ctrl-s)
    • Delete the subscription (Ctrl-d; enter to confirm). 

    Cancelling by adding an End Date is preferable because it leaves a record of who was subscribed before. If the magazine resumes, you can resume the subscriptions by deleting the End Dates.(But if you have a long list, Deleting is faster.) 

    We are working on a tool to help bulk cancel subscriptions, so if you have a later transition date and/or long subscriber lists on discontinued Serials, you might wait to see if we can get it to you in time. 

    Finally, please make sure that the serial includes everything needed for Active serials: Medium: DB, Publisher: CMLS, Serial Type: Dir, and a Caption.

    Most Recently discontinued Serials:

    • AMH4American History - Discontinued Spring 2024
    • DOG4Dogster - Discontinued Fall 2023
    • OTL4Outdoor Life - Discontinued  Spring 2023
    • WRT4The Writer - Discontinued Sept 2023

    Dealer's Choice Serials:

    Finally, there are two in-between discontinued serials, and you can decide which of the above lists they belong in:

    • PES4 People en Espanol - Discontinued Apr 2022
    • PSM4 Popular Science - Discontinued Dec 2022

    4. Merged Serials

    There are two pairs of merged serials that need review.

    For Odyssey / Muse:

    • ODY4 - Make sure the title reflects the dual nature of this serial
    • ODY4 - Needs Publisher: CMLS, Serial Type: Dir, Medium: DB
    • ODY4 - Needs both the odyssey and the muse caption/pattern, with the muse caption being the active one
    • ODY7 / MUE4 / MUE5 - whatever the library has for Muse (BARD Back issues only) - needs to have the publisher cleared

    Captions:

    • odyssey_@chron1@-@chron2@ 
    • muse_@chron1@-@chron2@
    For Ebony / Essence:
    • EBN4 - needs to have the Ebony caption/pattern
    • ESS4 - needs to have the Essence caption/pattern
    • ESS4 - needs Publisher: CMLS, Serial Type: Dir, Medium: DB
    • Your choice whether EBN4 should be copied to allow back-issues sent on demand (if not, remove the Publisher)
    • Active Patron Subscriptions should be on ESS4
    • Check EBN4 for subscriptions added after 2019 - It was announced as returning in 2023 and then withdrawn. Libraries should follow up with those patrons.

    Captions:

    • ebony_@chron1@-@chron2@
    • essence_@chron1@-@chron2@

    In Closing

    Thank you for making it this far--sincerely. All of this cleanup will mean that you get all the issues you want loaded, but no ancient history getting duplicated and mailed out. It will help keep your first round of MoC Orders reasonable, and it will make the conversion process a lot smoother.

    If you have questions, let us know. We will also be working on the libraries coming up for conversion next, so do not fear if you see some of these changing happening "on their own". It isn't the cataloging fairy; it's Katharina and I. (Although, maybe Katharina is the cataloging fairy...)